Transforming Invoice Processing in the Food and Beverage Industry
"Quadient AP is not just a tool but a catalyst for business transformation."
- Accountant, food and beverage industry
Introduction
Companies in the highly-competitive food and beverage industry inevitably deal with lots of external vendors and suppliers — and that means a high volume of invoices. In this blog post, we’re going to explore the experiences of one such company, and how they tackled more than 400 invoices every month with the help of Quadient AP by Beanworks.
Challenge
Before implementing Quadient AP, our customer was struggling with frustrating, time-consuming manual AP processes. We spoke to an accountant at the company, who described their biggest AP challenge as "chasing approvals" — a frustration many AP clerks can relate to. Manually entering invoice data, chasing signatories for approval, and filing AP paperwork monopolized between 16 and 24 hours every month — a significant drain on resources.
Solution
The turning point came with the adoption of Quadient AP. The decision to select our solution was driven by two critical factors: "pricing and customization with ANYSYNC." Quadient AP promised the flexibility and affordability their business demanded. Our interviewee described Quadient AP as "quick to learn and very helpful", ensuring smooth, pain-free integration with our customers’ systems and workflows.
Result
Since adopting Quadient AP, results have been transformative. The most striking change is the time spent on invoice processing: from 16-24 to just 4-6 hours per month. This drastic reduction has not only saved hours in each day that can now be spent on more pressing tasks but enabled "immediate approvals" so suppliers can be paid sooner. These efficiency gains have allowed the company to focus on higher-value activities — significantly improving their productivity and bottom line.
Conclusion
By integrating seamlessly with their Sage 100 ERP solution, Quadient AP has proven to be a game-changer for this food and beverage company. By reducing the time and effort required for invoice processing, our solution has enabled them to redirect their energies to core business activities — driving growth and efficiency. As our interviewee aptly sums up: "Quadient AP is not just a tool, but a catalyst for business transformation".
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